Indiana public employee pay

Indiana publishes what every state agency, state university, county, city, town, township, school corporation and library pays its employees. We don’t copy those records onto this site, because Indiana law limits how lists of public employees may be used. You can still look up any Indiana public employee, for free, on the state’s own website. This page shows you how.

What the law says

Indiana’s public records law, Indiana Code 5-14-3-3(f), says:

Notwithstanding the other provisions of this section, a public agency is not required to create or provide copies of lists of names and addresses (including electronic mail account addresses) unless the public agency is required to publish such lists and disseminate them to the public under a statute. However, if a public agency has created a list of names and addresses (excluding electronic mail account addresses), it must permit a person to inspect and make memoranda abstracts from the list unless access to the list is prohibited by law. The lists of names and addresses (including electronic mail account addresses) described in subdivisions (1) through (3) may not be disclosed by public agencies to any individual or entity for political purposes and may not be used by any individual or entity for political purposes. In addition, the lists of names and addresses (including electronic mail account addresses) described in subdivisions (1) through (3) may not be disclosed by public agencies to commercial entities for commercial purposes and may not be used by commercial entities for commercial purposes. The prohibition in this subsection against the disclosure of lists for political or commercial purposes applies to the following lists of names and addresses (including electronic mail account addresses):

(1) A list of employees of a public agency.

The full section, with subdivisions (2) and (3), is on the Indiana General Assembly website under Title 5, Article 14, Chapter 3.

The state’s own lookup site asks every visitor to agree to the same rule before searching:

I agree, pursuant to Indiana Code 5-14-3-3(f), that any information, including the names and addresses of government employees, that I obtain by viewing, printing and/or downloading will not be used for commercial or political purposes.

PublicPayData is a commercial website, so publishing Indiana’s employee lists here would be a commercial use. We leave Indiana names off this site. Reading the records yourself, for your own information, is what the state’s website is there for.

Where to look

Indiana Gateway for Government Units is run by the State of Indiana with the Indiana Business Research Center at Indiana University. It holds the yearly employee compensation report (Form 100R) that every state and local government unit files. It covers state government, state universities, state boards and commissions, and all local units of government.

Go to gateway.ifionline.org, then open Public Employee Compensation.

City of Bloomington open data portal also publishes the city’s own yearly compensation list, under the same Indiana law. Go to data.bloomington.in.gov and search for “compensation”.

How to look someone up

There are two ways in on Indiana Gateway.

By name. On the Public Employee Compensation page, find the Public Employee LookUp Tool. Tick the box agreeing to the rule above, type the employee’s last name and first name, and search.

By employer. On the same page, choose Employee Compensation (“View employee compensation by unit”). Then pick:

1. Year: the year you want (2012 to 2025 are offered).
2. Select County: the county the employer is in. Choose State for state agencies and state universities.
3. Select Reporting Unit: the employer itself.

Then press View Report. The report lists each employee of that unit with their job and what they were paid that year. You can print it or save it.

A worked example

Say you want to see what the City of Bloomington paid its employees in 2025.

1. Open gateway.ifionline.org and choose Public Employee Compensation, then Employee Compensation.
2. Set Year to 2025 and Select County to Monroe.
3. In Select Reporting Unit, choose BLOOMINGTON CIVIL CITY. (In the same list you will also see Bloomington Township, Bloomington Transportation and the Bloomington Housing Authority, which file their own reports.)
4. Press View Report.

To compare with another employer, change the reporting unit and view the report again. For a school district, look for its “school corporation” name in the same county list.

What the figures include

Gateway’s guide, linked from the lookup page as “Learn what employee compensation includes”, explains what each unit reports and what counts as compensation. Each unit files its own report, so if a figure looks wrong, the unit that filed it is the one that can correct it.

Will Indiana come to PublicPayData?

Only if we can do it within the law. If Indiana changes the rule, or an official source publishes pay without a list of names, we will add it. Until then, the state’s own website is the right place to look.